PARLIAMENTARY PROCEDURE

 

This event is based on team, rather than individual, participation.  This event recognizes PBL members who demonstrate knowledge of the basic principles of parliamentary procedure and allows them to develop speaking ability and poise.

 

The one-hour objective test will consist mostly of parliamentary procedure principles with additional questions on PBL State and National Bylaws.  Through a partnership with the National Association of Parliamentarians (NAP), questions for the parliamentary procedure principles section will be drawn from the NAP’s official test bank.  The team score is determined by averaging the scores of its members. 

 

The five teams with the highest test score will be given a case problem to simulate a regular chapter meeting.  The order of performance will be drawn at random by an impartial person in the event office.

 

The examination and performance criteria for this event will be based on Roberts’ Rules of Order, Newly Revised, 11th edition.

ELIGIBILITY

 

A team must be composed of four or five members (president, vice president, secretary, treasurer, optional additional member).  No more than two members may have participated  at a prior NLC, placed 1st or 2nd at a State Leadership Conference,  or have competed more than two (2) years.  An individual from an active chapter is eligible to take the written test to be considered as state parliamentarian.  This individual must complete the officer application and officer screening.

 

Participants must have paid state and national dues postmarked by February 15 of the current school year.

 

State       Each charter may enter one team of four or five members.

 

National  See publication:  Chapter Management Handbook—current edition.

 

REGULATIONS

 

State      When it has been determined that a student will represent the charter at state competition, the appropriate entry form must be sent to the state adviser postmarked first-class mail by the date specified in the SLC registration packet.

 

National See publication:  Chapter Management Handbook—current edition.

 

• Participants must be selected in accordance with the regulations of the state chapter and the national association.

 

• Participants failing to report on time may be either disqualified or permitted to take the written test with no extension of the one-hour time limit. 

 

• Participants must furnish their own No. 2 pencils and erasers.  No electronic devices or other items are to be brought to the written portion of this event.

 
 

• Participants must adhere to the dress code established by the Board of Directors or they will not be permitted to participate in the competitive event.

 

• A team failing to report on time for the meeting of Parliamentary Procedure teams prior to the performance phase of this event may be disqualified.

 

• If for any reason, a member(s) fails to take the objective test and/or fails to show for the performance portion of this event and causes the team to drop below the minimum of four members, the team will be disqualified.

 

• The same number of members taking the written portion of the test must participate in the performance portion of the competition.

PERFORMANCE

 

• Members of the five participating finalist teams must report to the holding room by the time specified in the State Leadership Conference program.  All team members will be sequestered until their performance times.  If a team fails to report prior to the beginning of the first performance, the team will be disqualified.

 

• Twenty (20) minutes before the performance, each team will receive the case study.

 

• Teams may use the preparation time to consider procedure.  Parliamentary procedure reference materials may be used during this preparation period but not during the performance itself.

 

• Each performance must include presentation of procedures that are used in a complete regular meeting of the chapter from the time the meeting is called to order until it is adjourned.  Items designated in the problem must be included in the appropriate order of business, but other items should also be taken up during the meeting.  During the performance the secretary will take notes, but the notes will not be transcribed into minutes.

 

• A copy of the problem will be given to each team member in the preparation room.  Participants may not write on the problem. 

 

• The following items may be taken into the preparation room and may be used in the performance room:
--A copy of the problem for each team member
--A treasurer's report
--A copy of the minutes from a preceding meeting

 

• The problem may or may not include each class of motions, but all five classes of motions--main, subsidiary, privileged, incidental, and motions that bring a question again before the assembly--must be demonstrated during the performance.

 

• Performance time may be from nine (9) to eleven (11) minutes.  A timekeeper will stand at eight (8) minutes.  When each team is finished, the time used will be recorded, noting a deduction of one point for each full half minute under nine minutes or each full half minute over eleven minutes.

 

• Performances are open to conference attendees, except performing participants of this event.

 

JUDGING

 

Tests will be machine graded.  In the event of a tie, the students’ performance on the final ten questions of the exam will be evaluated.  After that, if necessary, the order in which the tests were received will be used.

 

The performance portion of this event will be evaluated by a panel of judges.  Judges' decisions will be based on Robert's Rules of Order, Newly Revised, current edition.  All decisions of the judges are final.

 

AWARDS

 

State      State awards for the top five places are presented at the State Leadership Conference.

 

The member who has the highest score on the written test, has at least one year remaining before being graduated from post-secondary school, has completed a state officer application, and passed the officer screening shall be appointed PBL state parliamentarian for the upcoming year. The member who has the highest score on the written test is awarded the Edrie Kennedy Award.  The team that achieves the highest score on the performance portion of this event is awarded the Ronald W. Belscher Award.

 

National  The number of awards presented at the National Leadership Conference is determined by judges and/or number of entries.  The maximum number will be ten.